Parts of formal/official letters
● Heading (sender's address and date)
➢ Hetauda-10, Makawanpur
➢ June 29, 2023
● The superscription: It is an inside address to be mentioned.
➢The Manager
Machhapuchchhre Bank Limited
Bhaktapur Branch, Kamalbinayak
➢The Mayor
Bhaktapur Municipality
Byasi, Bhaktapur
➢Honourable Minister Ministry of Health and Population
Ramshahpath, Kathmandu
● Salutation (way of greeting)
➢ Dear Sir/Madam, (official letters)
➢Respected Sir,
➢Your Excellency, (letters written to the high officials/dignitaries)
● Subject of the letter
➢Subject: Insufficient water supply in our area.
● The Body (detailed description)
● The subscription and signature
➢Yours faithfully/sincerely,
Vijan Tamang
Below are Some Questions with proper format answers for your examination!
1.It is said that today's reader is tomorrow's leader. What else can be the qualities of a great leader? Write a letter to your uncle who is the mayor of your municipality reminding him the leadership qualities. (भनिन्छ आजका पाठक भोलिका नेतृत्व हुन् । महान् नेतृत्वका के के महान् गुणहरू हुन सक्छन् ? तपाईंको मेयर काकालाई असल नेतृत्वका गुण सम्झाउँदै पत्र लेख्नुहोस् ।)
Answer:
Nepalgunj-10, Banke
25th August 31, 2023
Dear Uncle,
It's an immense pleasure to see you as a mayor of our Municipality, a head of a local government. Your victory shows the rays of both hope and progress. I'm writing to remind you not to forget the promises that you made during the election campaign. It's not only an opportunity but also a big challenge to address the voice of the voiceless and public aspirations.
Uncle, it is said that today's reader is tomorrow's leader. Knowledge of constitution, laws and recent practices is inevitable to enhance the leadership capacity. I suggest you spend some time out of your busy schedule widening the horizon of knowledge. I think it'd be better to read biographies of successful people and their sacrifices.
Moreover, a leader should be visionary. You should have a concrete roadmap for development. Most of the world leaders keep education and health service as the first priority.
Listening to the public and their expectations is another trait of a good leader. Accepting public criticism makes the leader aware, faithful and transparent. Therefore, never underestimate others' criticism and opinions.
In addition, a leader should be bold, creative and updated. He/she should be creative so that the public can realize the changes. Sometimes, qualifications matter a lot. I request you to complete your Ph.D. during your tenure.
Only a great leader remains in power for long in a country. Therefore, show your statesmanship and sparkling leading-capacity to the grassroots level. I believe you will lead the entire nation one day..
Finally, I recommend you to be an exemplary leader working like a servant of the citizens, not a boss.
Truly yours,
Manish Magar
2. Recently, your school has published the result of an internal test. Unfortunately, one of your friends couldn't obtain the minimum grade in Mathematics. Write a letter to suggest to your friend that failure is an opportunity to correct our mistakes and achieve success next time. (हालसालै तपाईंको विद्यालयले आन्तरिक परीक्षाको परीक्षाफल प्रकाशित गरेको छ। दुर्भाग्यवश तपाईंको मित्रले उक्त परीक्षामा न्यूनतम अङ्कसमेत प्राप्त गर्न सक्नुभएन । मित्रलाई असफलता नै सफलताको प्रतीक हो भनी आफ्नो गल्ती सुधार गर्दै अघि बढ्ने सल्लाह दिँदै एउटा पत्र लेख्नुहोस् ।)
Answer:
5 July 2023, Monday
Sukedhara, Kathmandu
Dear Ujjol,
I'm extremely shocked to hear about your result of an internal test. You have obtained stunging grades in all subjects, except Compulsory Mathematics. You might be feeling bad. But, I know you as a futuristic man who never regrets about the past, only takes lessons from them.
As you know, failure is an opportunity to correct our mistakes and achieve success next time. They teach us lessons and help us grow stronger. Failures are considered as pillars of success. See the giant leap of our friend, Rusna's success. Last year, she couldn't get the desired grades to be enrolled in grade 10. Later, she realized 'hard work pays off. Now, she always stands first in every subject. Every teacher admires her progress and hard work. So, I suggest you to keep calm, have self-trust and balance between success and failure. We should devote our intellect, heart and mind to achieve success. Most importantly, we must realize the value of time in our life.
You know, most of the successful people around the globe have a terrible history of failure. Steve Jobs, the then CEO of Apple company, Jack Ma the founder of Alibaba, Abraham Lincoln, the former president of the USA and many more had unpleasant failure stories. But they never gave up and lost their hopes. They kept on doing their businesses despite frequent obstacles. Now, they are admired and honoured by their heroic deeds.
So, I believe success dwells in hard work. Ujjol, never lose hope and always be optimistic. I think you might have realized your faults. I hope you will correct them and rise with glorious victory again.
Hoping to see you at school after vacation.
Yours,
Kusum Tamang
3. Write a letter to your friend narrating what you did during your recent holiday and how you spent. (आफ्नो मित्रलाई आफ्नो हालसालैको बिदा व्यतीत गरेको छोटो आख्यानसहितको एउटा पत्र लेख्नुहोस् ।)
Answer:
Patan-4, Baitadi.
31 August 2023
Dear Sweta,
I hope you and your loved ones are in good health. Thank you for your letter. I am very. happy to hear from you. So wonderful to hear from you. You seem very impatient to know how I spent my summer vacation. I had a great time this summer. This time, my brother, Niraj and I spent our holidays in our village where our grandparents live. They had sent our uncle to fetch us. It was quite a pleasant experience to live with our grandparents for two weeks.
Our grandparents were very happy to have us with them. They always tried to feed us with delicious rural preparations and cheer us in every possible way. It is a quiet village surrounded by its scenic beauty all-day. We made a lot of friends there. During my stay, my granny taught me valuable skills of household chores. I learnt cooking, watering plants, collecting vegetables and fruits, and fishing. Do you know I learnt swimming within two days practice? There is a large village pond in the village and we enjoyed a mid-day swimming.
The village is in fresh and fragrant. Enjoying in the lush green fields made me forget to use social media. We could breathe in fresh air in the village, which is quite a rare thing in and around the city. My grandfather has a goat, which recently gave birth to two kids. They were so cute, and we played with them. Life in a village is very simple but sweet. I am so much impressed by it that I have decided to take up a job that would enable me to work in a village. The village life is really incredible.
We left the village two days ago. I expect an early reply from you.
Love,
Atul Adhikari
4. You live away from home. You have a younger brother at home who studies in grade ten but takes no interest in the classroom activities. Write a letter to him explaining why active participation in the classroom activities is important for him. (तपाईं आफ्नो घरभन्दा टाढा बस्नुहुन्छ। तपाईंको घरमा हुने भाइ कक्षा वशमा अध्ययन गर्नुहुन्छ र कक्षाकोठाको क्रियाकलापमा ध्यान विनुहुन्न । कक्षाकोठाको क्रियाकलापमा सक्रिय सहभागिताको महत्त्व दर्साउँदै पत्र लेख्नुहोस् ।)
Answer:
5 June, 2023
Sundhara, Kathmandu
Dear Vijan,
I hope you are doing well in your studies. However, our parents are much anxious about your future. They always share their concern on your latest result which is not satisfying. So, I want to talk to you about something significant that has been on my mind since long. I am fully aware that you are SEE candidate and have found it challenging to participate in class activities. I'd like to share with you some knowledge regarding the value of active participation in the classroom as a senior sibling.
Taking part in the class activities helps you learn and comprehend the content better which ensures good grades in each subject. Moreover, it gives you the chance to ask questions and get your doubts answered. Similarly, engagement in the classroom enhances the soft skills like leadership, interpersonal, effective communication, etc. all of which are crucial for your overall development.
Furthermore, you may make an impression on your teachers and gain their attention and appreciation by actively engaging in the class activities. Your self-esteem and confidence might be greatly boosted. You know that confidence and hard work are two indispensable keys to success in life.
I know you could be reluctant or nervous to participate in the class activities which may be skipped off making a conscious effort to engage actively. So, I suggest you engage in interaction and active participation in classroom activities to hone your knowledge and skills. Your current endeavuors will pay off in the future. Don't hesitate to share your concerns with me as I'm here for you whenever you need. Be smart, active and focused.
Love,
Sudan Budhathoki
5. Write a letter to the Mayor or the Chairperson of your Municipality/Rural Municipality requesting to involve the representatives of children in the decision-making process in budget allocation to assure quality education and child rights. (तपाईंको पालिकाको अध्यक्षलाई बालबालिकाको अधिकार र गुणस्तरीय शिक्षाको हक सुनिश्चित हुने खालको बजेट छुट्याउन अनुरोध गर्दै एउटा पत्र लेख्नुहोस् ।)
Answer:
Kirtipur, Kathmandu
June 24, 2023
The Mayor
Kirtipur Municipality
Kirtipur, Kathmandu
Dear Sir/Madam,
We would like to draw your attention towards the budget allocation process of our municipality. All of us are aware of the fact that our constitution guarantees children's rights; it also urges concerned authorities to assure children's active participation in the planning and decision-making process. Meanwhile, on June 22, you presented the policies and programmes for the upcoming fiscal year 2080/081 in which you assured to involve the children in the planning and budget allocation process.
However, three days have passed; unfortunately, the children haven't been invited yet. Your promises are confined to the paper. The children are at the core of the entire educational system. Since the future of the nation depends on quality of education and its policies, it's imperative to ensure representation of the children's voices to address the prevalent ground level issues related to the educational system. The municipality is familiar with the educational problems. Last year, we raised the issues of insufficient teachers at various schools along with the issues like drinking water, science lab and sports materials. But, the children's voices were totally neglected.
We would be grateful to you if you could invite a few children in the budget making process. Furthermore, we request you to hear the voice of the kids to ensure their bright future. We look forward to your positive response.
Sincerely yours
Students of Grade X
ABC Secondary School
Kirtipur-10, Kathmandu
6. Write a letter to the Mayor complaining about insufficient water supply in your locality. (तपाईंको टोलमा खानेपानीको समस्या देखाउँदै तपाईंको मेयरलाई गुनासो पत्र लेख्नुहोस् ।)
Answer:
Bhaktapur, Nepal
31 May 2023
The Mayor
Madhyapur-Thimi Municipality
Gatthaghar, Bhaktapur
Dear Sir/Madam,
I, on behalf of the inhabitants of Gatthaghar area, Madhyapur-Thimi Municipality, have the honour to bring to your kind attention that people of this locality are suffering greatly due to insufficient water supply. The residents have been facing the problem of water scarcity for the last three months. If this goes on unchecked, people are likely to fight with each-other for some trickles of water.
Water supply has been reduced in our locality. This has caused a lot of inconveniences. It is summer season and the need for water has become more acute. People need water for drinking, bathing and even for sprinkling. Due to the scarcity of water, we have been badly affected.. It's very hard to run our daily lives. Hotels and restaurants are failing to run their business due to the water crisis. As a result, life has become very miserable.
People stand in queues waiting for water in the road side taps. But most of the taps are out of order. There is no other source of water. So, adequate steps must be taken to save the water. So, most of us are compelled to buy water jars or water tanks. If necessary measures are not taken immediately, it may cause several problems.
Every summer, we have been facing the same problem for a long time. So, adequate steps must be taken to save the water. Programmes for recycling of water and rain harvesting will go a long way in meeting the demand for water, especially in such times of crisis. Those engaged in farming and other related agricultural activities must be provided incentives to build storage tanks in the fields and use drip irrigation. We, therefore, draw your attention to take some initiatives to solve the problems of the water crisis.
Yours faithfully,
Aashreeya Dhungana
7. Write a letter of complaint to the concerned authority about the garbage management in your area. Mention the hazards of unmanaged garbage to public health and suggest some measures to solve the problem. (तपाईंको क्षेत्रमा फोहोर व्यवस्थापनको समस्या देखाउँदै सम्वन्धित निकायलाइ गुनासो पत्र लेख्नुहोस् । यसबाट सामुदायिक स्वास्थ्यमा पर्ने असर र सामाधानका उपाय समेत उल्लेख गर्नुहोस् ।)
Answer:
Sunawal, Nawalparasi
31 May 2023
The Mayor
Sunawal Municipality
Sunawal, Nawalparasi
I am writing this letter of complaint regarding the garbage disposal situation in our town. People throw garbage on the streets, shopkeepers throw waste from their shops, and street vendors do the same. Furthermore, the municipality has not, collected the garbage of some streets yet.
The situation is very troublesome since heaps of garbage have started appearing around some areas. The pungent smell is hard to avoid, along with the horrid sight of waste everywhere. Such garbage creates an unhealthy atmosphere for the native residents. The smell from the wastages is unbearable as they contain toxic gases. Ultimately, it may cause epidemic in this area.
Garbage bins should be placed at various places, where people can deposit their trash and wastages. Such garbage should be collected on a daily basis. Instead of burning the garbage at once, a proper system should be adopted to separate plastic and other dangerous substances from it.
Our complaints are not being heard by the municipality officials, which is disheartening. Therefore, it is kindly requested you to take this matter seriously and do something about it instantly.
I am enclosing herewith some photographs of the garbage on the street and other places in our locality for your kind information.
Thanking you,
Sincerely yours
Shekhar Rana
If you have any doubts, Please let me know